Administrative Assistant

Global Edge is an international staffing firm connecting projects worldwide with the industry’s most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors.

Position Overview

Our team is currently looking for an Administrative Assistant in the Manufacturing industry for one of our clients. 

Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files.

Schedule: M-F, 7:30A-3:30P with possible overtime as needed.

Responsibilities & Essential Duties

•    Administration – Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes.

•    Office and Organizational Skills – Ability to be resourceful and proactive, utilizing strong organizational skills and time management.

•    Correspondence – Prepare emails, reports, agendas, and meetings notes as needed.

•    Data Collection and Reporting – Collect and organize data using pre-set tools, methods, and formats to generate standard reports.

•    Document Preparation – Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software.

•    Data Compliance – Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. 

•    Business Meetings/Events Arrangement - Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed.

•    Operational Compliance – Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards.

•    Procurement - Support others by carrying out a range of procurement activities.

•    Other duties as assigned

Qualifications (Education, Experience, & Skills)

•    Verbal Communication – Uses clear and effective verbal communication skills to express ideas and request actions.

•    Planning and Organizing – Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives.

•    Customer Service – Knowledge of customer service principles and practices.

•    HS Diploma / GED and 3-5 years relevant experience

•    2-4 years of experience processing invoices and customer purchase orders

•    ERP systems experience, SAP highly desired

Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.