Project Secretary

Global Edge is an international staffing firm connecting projects worldwide with the industry’s most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors.

Job Summary:
We are seeking a highly organized and proactive Project Secretary to provide secretarial and administrative support to the Project Manager and Project Team. The ideal candidate will handle correspondence, scheduling, travel arrangements, and document management while ensuring efficiency in daily operations.

Key Responsibilities:

• Manage phone calls, emails, and visitors professionally.
• Maintain and update calendars, contacts, and schedules.
• Draft and handle correspondence, reports, and presentations.
• Organize and archive documents (both paper and electronic).
• Assist in preparing meeting notes and reports.
• Arrange travel, visas, and accommodation for international trips.
• Coordinate conferences, exhibitions, and events logistics.
• Manage office supplies and expense processing.
• Ensure discretion and professionalism in handling confidential information.

Qualifications & Skills:

• Prior experience in a similar role.
• Proficiency in Microsoft Office (SharePoint, PowerPoint, etc.).
• Fluency in spoken and written English; additional languages are a plus.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and handle complex tasks efficiently.

The Global Edge Consultants, LLC is an Equal Opportunity Employer. The Global Edge Consultants, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.